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Tips & F.A.Q.on Horse Show for Windows
Tips
FAQ's
- The program is asking for a password ... I've just installed it and haven't set any up yet.
- The program gave me an error, kicked me out, and won’t let me back in.
- I’ve changed the Points Model for a class but when I run the Circuit/Hi Points Awards the changes didn’t take effect.
- A different judge than I input will be judging. How can I fix it?
- If all judges are the same for each class, do I have to enter them in for EACH class?
- I have networked my computers but am getting an error when opening the program on the additional computer.
- In a networking environment, only the computer that acts as the server can get into the program. The other computer(s) are giving an error message and won't open the database.
- How do I setup and record Grand/Reserve classes?
- I need to scratch/disqualify a horse. How do I do that?
- I’m getting errors in the program. Things just seem to be getting worse!
- Can I disqualify a horse under one judge but not another?
- I have several classes running concurrently and my placings are incorrect.
- After running the Standings and Paybacks, I realized the payback model was incorrect. I fixed the model but when I go back and run Paybacks again, they don’t change.
- I see horses listed on the Entries | Class Mode screen but they aren’t showing up on the Announcer Sheets or in Results/Scoring.
- When I print results or awards, I don’t see each individual judge in the split/combined or double judged show.
- I am running multiple classes concurrently that require paybacks. Can I run all the paybacks at once?
- Is there an easy way to tell an exhibitor how many horses are in a class?
- How can I verify that all the results have been entered?
FAQ's
The program is asking for a password ... I've just installed it and haven't set any up yet.
The initial password to the program is super (for supervisor) which gives you supervisory rights to all aspects of the system
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The program gave me an error, kicked me out, and won’t let me back in.
Microsoft Access 2000 is the back end database used in this program. If you are locked out of the system because of a database error and you have Access2000 installed on your computer, open the SHOW database from there and you will be prompted to repair it. If you do not own Access2000, there is a stand-alone program included in the installation that may repair errors. Run the Database Utility Program (ctdbUtil.exe) from the Horse Show for Windows directory outside of the system and choose Compact and Repair.
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I’ve changed the Points Model for a class but when I run the Circuit/Hi Points Awards the changes didn’t take effect.
Points are calculated when results are entered for a class not when a points model is attached or changed. Run the Recalculate Points function from the Utilities Menu. It will recalculate all points based on the new information by class or the entire show.
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A different judge than I input will be judging. How can I fix it?
If you have made an error or a change has been made to a judge, you can use the Reset or Swap Judges functions from the Utilities menu. If you plan to just delete a judge from a class in the show, you will need to delete the judges from the bottom of the listing first even if the first one in the list is the incorrect judge. When judges are added to a show, they are put in data fields called ‘Judge1’, ‘Judge2’, etc. When you delete one judge from a listing of multiple judges, the program DOES NOT move the judges from one field to another (i.e. if you delete Judge1, Judge2 isn’t moved into field Judge1) and the software sees an empty field for a judge and thinks there are no judges and therefore no results.
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If all judges are the same for each class, do I have to enter them in for EACH class?
No. If you have one (or more) judges used for all the classes, you can enter them in all at once. After ALL your classes have been set up, select the first class and click on the first Go. As you add your judge to this first class you will be asked if this judge is for ALL the classes. Entering ‘Yes’ will apply that judge to each class in your showbill. This pertains to subsidiary shows as well. Once you have entered a judge (or judges) into one class you will no longer get that question and will want to Reset All Judges for the Working Show (from the Utilities menu) to set them all again.
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I have networked my computers but am getting an error when opening the program on the additional computer.
If you are receiving an error opening the program on a second computer, verify that your Sharing and Security on the HrsWin directory has the ‘Allow network users to change my files.’ box checked.
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In a networking environment, only the computer that acts as the server can get into the program. The other computer(s) are giving an error message and won't open the database.
Microsoft Access has most likely locked the database internally. To unlock it, follow the steps below:
- Make sure everyone is out of the program on all computers.
- Open Windows Explorer; on the left side of the window, find and highlight the directory in which HSW resides.
- On the right side of the window, right click on the SHOW.MDB file (may only be listed as SHOW) and select Copy.
- Right click anywhere on the right side of the window and select Paste (this will place a Copy of Show file in the same directory).
- Again, right click on the original SHOW file and select Rename; change it's name...LockedFile.mdb (you may or may not need the .mdb extension...depends on if you get a message regarding changing extensions).
- Right click on the Copy of Show file and select Rename; change it's name to SHOW (or show.mdb again if you require the extension).
- This should reset the locking that Access put on the database and you will be able to get back into the program from all computers in your network.
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How do I setup and record Grand/Reserve classes?
To hold Grand/Reserve classes, enter each class as a separate one into your showbill. Each Grand/Reserve class has it’s own approving association code and is noted as such by checking the ‘Is Grand/Reserve’ box in the Classes area. Each class that feeds into those Grand/Reserve classes needs to have the proper class codes in the ‘Grand class’ and ‘Reserve class’ (AQHA and APHA Grand/Reserve classes are included in your default data). After all results are entered for the classes that feed into the Grand & Reserve classes, the program automatically enters the horses that qualify (1st place winners in the Grand class and 1st and 2nd place winners to the Reserve class). Then results can be entered (first place for the Grand in the Grand class and first place for the Reserve in the Reserve class).
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I need to scratch/disqualify a horse. How do I do that?
There are several ways a horse can be scratched. You can scratch an individual horse from a class under Entries in either Back Number or Class mode. If your class is ranked, upon entering results you’ll be asked if any horses need to be scratched. If so, enter all those horses here and they will be updated all at once.
To mark an entry as Scratched, Disqualified, or any other status your organization uses, go to the scoring area, select the class, and right click on the back number to change it’s status.
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I’m getting errors in the program. Things just seem to be getting worse!
If are getting many errors through the program, try running the Database Repair function found on the Utilities menu. A database repair is not needed each time there is an error unless the errors seem to take a ‘domino’ effect to the system. Before doing a repair, try exiting out of Horse Show for Windows and going back in. If this does not seem to help, run the database repair.
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Can I disqualify a horse under one judge but not another?
Yes. When you select ‘Disqualified’ from the status box (after right clicking on that entry), you will be asked if you wish to DQ under all judges. If you answer ‘No’, you will be asked to DQ for each judge listed in the show. After completing the DQ, a capital ‘D’ in the Status column signifies a DQ under every judge while a small ‘d’ shows that it was DQ’d under only some.
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I have several classes running concurrently and my placings are incorrect.
Verify that your classes are set up correctly. Every class that is run concurrently MUST be ‘Held With’ the first class listed in the showbill. Once you make your corrections, return to Results/Scoring and reset the standings by clicking the Results button and, without changing any of the results, follow through until you are back to the main Results/Scoring screen (for Ranked classes, step through how many horses are ranked, the scratching horses box, and then click ‘Ok’; for Scored and Timed classes, click ‘Back to menu’). This will update the results records with clean standings.
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After running the Standings and Paybacks, I realized the payback model was incorrect. I fixed the model but when I go back and run Paybacks again, they don’t change.
There is a flag set after paybacks are calculated so that you can’t accidentally change money that has already been awarded. To reset this flag so you can redo the paybacks, select Results from the Results/Scoring screen while the class is listed and, without changing any of the results, follow through until you are back to the main Results/Scoring screen (for Ranked classes, step through how many horses are ranked, the scratching horses box, and then click ‘Ok’; for Scored and Timed classes, click ‘Back to menu’). This will update the results records with clean standings and allow you to redo the paybacks.
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I see horses listed on the Entries | Class Mode screen but they aren’t showing up on the Announcer Sheets or in Results/Scoring.
The Entries screens show the entry records that are created when adding a horse to a class. The Announcer’s Report and Results/Scoring screen show the results records. It is possible (especially in a network environment) for the entry record to be added while the results record wasn’t. Use the Reset Results Records function from the Utilities menu to recreate all the results records from the entry records. Any results that were previously input will have to be redone.
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When I print results or awards, I don’t see each individual judge in the split/combined or double judged show.
A few things can cause this to happen. If you added your subsidiary shows after entries were done to the dummy master show, results records wouldn’t have been created for them. Using the Reset Results Records function from the Utilities menu will create those results records. Then go back into Results/Scoring and re-enter the results.
If judges were changed or not in your subsidiary shows, results may not have been mapped correctly to the subsidiaries. To see if the placings were correctly mapped out, go to Results/Scoring and call up a class…click the Standings button…in the top left of the screen, you should see a ‘Select show:’ box with the master and all subsidiary shows…click on each of the subsidiaries to see if there are placings or if those classes show as NP (not placed). If you see NP’s in all the subsidiary shows, you will need to reset the judges for the show (see FAQ above). Once you have fixed the judges, return to Results/Scoring and reset the standings by clicking the Results button and, without changing any of the results, follow through until you are back to the main Results/Scoring screen (for Ranked classes, step through how many horses are ranked, the scratching horses box, and then click ‘Ok’; for Scored and Timed classes, click ‘Back to menu’). This will update the results records with clean standings.
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I am running multiple classes concurrently that require paybacks. Can I run all the paybacks at once?
Yes. After you have input all the results for the main class, hit the F6 key to pop up the Extra Features menu. Select Results by Class and you will be moved to the restriction screen to print results. Checking the ‘Recalculate paybacks before print’ box will run the payback function for each class in your input range (From and To classes). Worksheets for the payback are not printed at this time but you can print a range of projected payback worksheets using the Projected Payback from the F6 menu.
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Is there an easy way to tell an exhibitor how many horses are in a class?
From the Extras menu (hit the F6 key), select Class Entry Status to view all the classes. The total number of entries and the number actually shown can be viewed for all classes in the working show.
There is also a stand-alone program called Entry Count Display that is installed along with Horse Show for Windows. You can set up an additional computer that is attached to your network and run that program. It connects to the same database that you are entering into and continuously scrolls through the classes in the selected show for exhibitors to view.
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How can I verify that all the results have been entered?
From the Extras menu (hit the F6 key), select Class Entry Status to view all the classes. A check box noting if results have been done can be viewed for all classes in the working show.
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Tips
Check boxes - these boxes can be checked or unchecked by entering to the field and clicking on them with the mouse or pressing the space bar.
Radio buttons - these can be toggled between by using the arrow keys on the keyboard or by using the mouse and clicking on them.
Lookup boxes - any fields with an ellipse button or a down arrow key beside the field is a lookup box. To delete information out of these have the field highlighted, then hit the backspace button (not delete).
Pressing the ‘Shift’ and ‘Tab’ key simultaneously takes you back to a previous field without using the mouse.
Horse registration or license numbers can be used in the Find mode in horse information by entering the @ sign before the number in the name fields.
F2 is an edit key that can be used when you are in a horse or person name field. Pressing this key will take you to the Horse or People Information screen to add or change any information on the horse/person you are working with. This saves time on data entry, so you don’t have to exit out of one area to go to another.
F6 is a 'hot key'. F6 can be used anywhere in the system to pull up a separate menu for many functions that are used regularly
The Escape key is used to exit different areas of a screen or to exit a screen all together.
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